Manual Check Writer

The Manual Check Writer is used to create manual checks. User also has option to add the manual check information to employee's wages in the Payroll Journal.

 

On the Manual Check Register screen, click on 'New' button to access Manual Check writer.

 

 

Reasons to use the Manual Check Writer:

 

Employee's check was lost and a new check has to be reissued.
A vendor check needs to be created manually.
A tax check needs to be created manually.
Customer writes a check to the employee in the middle of the pay period.

  

 

 

 

Location - Use the drop down and select the location.

Type- Use the drop down and select the type of check you are creating. Based on the type selection the "pay to the order of" will default within and drop down the names available and auto fill the address.

Bank - Select the bank that will be used. The banks available are based on the company's banks that are set up in the company.

Stub- Select the type of stub you want the manual check to create.

Charge- Check this box if you want to charge for the manual check.

Description - Information keyed here will display on manual check.

Comments - Once manual check is created, system fills in this section with gross to net breakdown.  Does not show on check.

RE- Enter the reference for the manual check you are creating.

Date- Enter the date of the check. In order to create a payroll journal record,  the pay date must fall between the current Period Start and Pay Date of the employee.

Check No-  If the check number is left  as **Pend** Employer On The GO will use the next check number based on the bank selected. Enter a specific number if you want to override the check number.

Pay To The Order Of - Use the drop down to select check recipient, or type the payee and address manually if needed.

Amount- Enter the amount of the check.  Do not enter the check amount if you are using the check calculator.

Create Payroll Record for Next Pay Date- This box defaults checked. Check this box if you want the manual check entered to be added to the next pay date for taxes and employee Year-to-Date earnings. If you are impounding taxes or SecurePay, the system will collect the taxes only.

Check Calculator- Use this to calculate the taxes and deductions from the check. The system will create a payroll journal record dated for the next pay date. The taxes and deductions will print on the Manual Check stub. You must use the Check Calculator in order for the system to create a payroll journal record.

Create Check - Use this option if you are typing in the check amount, or after performing a check calculation.

Close - Use this option to close out of screen.

 

 

 


 

 

 

 

Employee -  Select the employee, and the employee's name and number will display.

Year - The current year defaults. To select another year, press scroll and select the year. The system calculates the taxes based on the year selected.

State - The state defaults based on the state entered in the Employee database. To select another state press scroll.

Frequency - Press scroll in this box to select the frequency the estimator should calculate the taxes.

The default frequency is pulled from the "Frequency" field in the Employee Record. If you want to select another frequency use the drop down - this will cause the system to calculate at the new frequency selected.

Calc WC - This box is defaulted as checked. When checked the calculation will include workers' comp calculations. This option is used when using the Check Writer.

Calc Accruals - This box is defaulted as checked. When checked the calculation will calculate accruals for the employee. This option is used when using the Check Writer.

Calc Min Tips - This box is defaulted as not checked. If box is checked and check calculator is being used for a tipped employee making less than minimum wage, the Minimum Tip amount will be calculated for the employee. In order for this to calculate properly, you must enter worked hours in the appropriate wage categories.

 

Calc Type - Use the drop down and select how you want the system to calculate, "Gross to Net" or "Net to Gross".

Gross to Net - Select to enter a gross pay amount and have the system calculate a net pay amount.

Net to Gross - Select to enter a net pay and have the system calculate a gross pay amount.

Wage Type - Select the earning code and enter the wage amount. Multiple earnings can be used.

 

Tax Information - The information in this section defaults from the Employee database. Users can change the tax criteria and it will affect only the estimate being made. The Employee database is not affected.

NOTE: Please always check on the Tax Group. If it is left blank then the manual check will apply all the tax groups. 

 

Employee Deductions - This section lists the deductions each employee has withheld from their pay. A check mark in the "Include" box indicates the deductions will be considered when the estimator calculates the taxes. By removing the check mark in the "Include" box, the deductions will not be calculated.

 

After entering the desired information press "Calculate" for the system to begin calculating the pay.

 

System will calculate check and produce a summary page where user can verify figures before creating manual check.

 


 

 

Once numbers have been verified, click on Transfer to Check button.

 

System will take user back to first input screen where they can verify 'Pay To'  information.

 


 

 

Click on Create Check option to produce the manual check.

 

 

A Print Screen box will pop up. From this screen, you may print, export, or email the manual check.

 

 

 

 


 

 

 

 

 

Note:  Once a manual check has been saved to the manual check register, it can be reprinted by highlighting the check and selecting Reprint check mark at the bottom of the screen.