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Enter Payroll is used for entering lump sum totals for all payroll information such as regular hours, overtime, vacation, commissions, bonuses, secondary checks and all other earnings.
Tab can be used to move from field to field.
Employer on the Go will convert hours entered with decimals to standard time.
The first time a user accesses Enter Payroll, they will have to select the earnings codes that will appear on entry grid and click save.
Any changes to entry grid after this setup are made by clicking on 'Setup' button within Enter Payroll screen.
**NOTE** See below for additional information regarding the availability of earning codes |
Click on Payroll > Enter payroll to access the entry grid.
1. Select Any Additional Options if needed:
Show Dept. Only - Check this box if you want to display the department when entering earnings for employees. This is also used for allocating pay to specific departments. This selection will also produce a department filter in the Enter Payroll grid, allowing users to sort by last name, employee ID etc at the department level.
Show Location and Dept. - Check this box if you want to display the location and department when entering earnings for the employees. This selection will also produce location and department filters in the Enter Payroll grid, allowing users to sort by last name, employee ID etc at the location or department levels.
Pay Numbers for Secondary Checks - Check this box to enable user to enter secondary checks for employees.
Rate ID - Check this box to pay employees multiple pay rates without using Departments or Job Numbers. The Rate ID is set up on the employee's Variable Pay tab.
Manual Payroll Options - see Create a Manual Payroll under How Do I?
2. Enter the pay information in the grid (hours, wages, etc...as needed) and click Save.
Select the Setup up button to reselect columns or options.
Use the department and/ or location drop down filters to sort employees by last name, employee ID etc at the location or department levels.
To add a second row for an employee (to pay a secondary check or variable pay), select employee in grid so they show in bold, then click on Add icon.
Once all hours/wages information is entered, select Save icon to save your work.
Select the Preview Payroll icon to go to Preview Payroll screen, where you can process the payroll.
Earning Codes Availability
The earning codes below or any earning codes cross-referenced to the codes below are Available in Employer On The GO
011 Regular Hours
012 Overtime Hours
013 Vacation Hours
014 Holiday Hours
015 Sick Hours
016 PTO
021 Commission
022 Bonus
023 Direct Tips
024 Allocated Tips
025 Misc Pay
026 Held Tips
027 Indirect Tips
031 Overtime Level 2
043 Deduction/Adjustment Over
071 Pay Override
Preview Payroll screen is where you can review and process your payroll information; pay date, period start and end date, employee count, pay frequency.
Choose desired options when previewing payroll:
Manual Check Date - Check to change the pay date for this one pay period. This will override the current check date with the date entered.
Advance/Zero Pay - Check to advance a check date, due to your customer skipping a payroll. Checking this will enable Employer on the Go to advance the pay dates and close the current pay period.
Block All Direct Deposit - Check if you do not want direct deposit created for the employees for the current check date. This will still create tax, vendor, and workers' comp payments electronically. Checks will be created for all employees when this box is checked.
Once user selections have been made, click on Preview icon in bottom right hand corner to process payroll.
System will produce an Estimated Cash Requirements section that displays along with any exceptions.
Click on View Preview icon to review payroll and select Approve Payroll icon to close payroll.
After payroll is previewed, select Approve Payroll icon to close the payroll and produce an Estimated Cash Requirements section that displays along with any exceptions.
If user does not have access to Approve / close the payroll, once they preview / process the payroll, they will be able to notify their payroll representative that payroll is ready to be closed by clicking on 'Notify Payroll Rep of Approval' button in bottom right-hand of screen. This will send an email to the Security Center email address of their Service Representative set up in Company Information on the Details tab.
